Context Weddings is a trading name for the Company Context Films Ltd. Throughout these terms and conditions Context Weddings will be referred to as Context Films Ltd. 


General Info

Context Films Ltd will provide videography services to the client, for the package that they have requested and will work in a professional and safe manner throughout the production of the video.


Booking and payment

A booking fee is required upon agreement to the terms and conditions. Agreement to terms and conditions alone will not secure your booking and the date may be booked by other parties until the deposit is received.

A 50% deposit is due upfront to secure the date with Context Films Ltd. The remaining 50% will be due 4 weeks before the date of the wedding.

In circumstances of a late booking (6 weeks or less), the full amount will need to be paid on receipt of the invoice. 

All required payments will be sent as a written invoice via email and are non-refundable once they have been paid.

We can accept bank transfer payments and debit/credit card payments. 


Copyright

The Copyright of all material that has been captured by Context Films Ltd is solely owned by Context Films Ltd and is protected under UK Law.

All footage filmed and audio recorded by Context Films Ltd is fully owned by and copyright of Context Films Ltd.

All footage/material/media can be used by them for any purpose they see fit including use in promotional purposes and on social media for Context Films Ltd and other companies they own without further consent from the client or people featured. 

The client still owns the copyright to any intellectual property within the video.


Location

It is the client’s responsibility to ensure that Context Films Ltd have clear and safe access to all relevant locations required throughout the filming process. It is the sole responsibility of the client to arrange any consent forms required for all persons, locations, musicians and entertainers involved. 

Unless you advise otherwise, we will assume all persons attending and working at the wedding have consented to being filmed. 


Weather

Due to the electrical nature of the equipment we cannot guarantee our ability to film in adverse or extreme weather conditions. In such circumstances we will still make every effort to film and capture audio to the best ability we can.


Audio & Lighting

We make every effort to produce a quality film and ensure all of our equipment is of the highest quality and regularly maintained. We employ several back-up strategies for sound and vision however, we cannot be held responsible for any lighting, sound or interference issues caused by circumstances outside our control. This includes camera/equipment failure, adverse lighting, noise issues and restrictions imposed by venues. 

Context Weddings are not responsible for dark or grainy video resulting from inadequate lighting at any locations, or electrical or mechanical malfunctions on location that are beyond our control.

Context Films require that either the groom/bride wear a lapel microphone for the ceremony and where possible those who are making toasts or speeches.

Every effort is made to ensure perfect colour and lighting reproduction, but certain conditions may not be accurate such as mixed indoor and external lighting, hard shadows, and low lighting conditions. With these factors beyond our control, we will endeavour to produce the best image possible.

 


Coverage

We use our professional expertise and discretion to ensure that significant parts of the day are recorded. Unfortunately, we cannot guarantee that we will be able to record every aspect of the day as filming takes place 'live'. In the case that a particular segment of the event is either not recorded, partially recorded, or not a part of the final edited film, it is at the sole discretion of Context Films Ltd.

If something occurred at the wedding that the Client does not want to appear on the final film, the Client must instruct Context Films Ltd in writing before post production begins.

It is understood that Context Films Ltd are the exclusive Videographer retained by the client to cover the outlined event. Any conflicts with other video coverage contracts and any notifications necessary to avoid such conflicts are the sole responsibility of the client.

We aim to be as discreet as possible during the day and work alongside the official photographer. We follow the events of the day as they happen and therefore, are not in control of the setting. This may lead to some images being in high shadow/contrast or partial/temporary obstruction of subjects being filmed or issues of low/mumbled/no sound. We may be unable to take footage if the official photographer is not willing to allow filming when they are working.

Whilst we aim to film as much as possible during the day, we cannot guarantee a minimum/maximum amount of footage that will be taken on the day or a minimum/maximum length for a couple’s film, this is due to the ‘live-event’ nature of the day and the unique structure of each individual wedding.


Turnaround Time

Our turnaround time for the highlight film is 12 weeks from the wedding date. For the feature film, speeches, ceremony and any other addtional videos are turnaround is 18 weeks from the wedding date. 


Health and Safety

Context Films Ltd agree to adhere to any health and safety regulations 

In all instances Context Films Ltd will reserve the right to remove any of its videographers and / or equipment from a location if it is deemed unsafe or if they are subjected to abusive, aggressive or upsetting behaviour. In this instance the client will be liable for any costs incurred as a result of this. Context Films Ltd will observe the client’s site safety rules at all times and will liaise with the Health and Safety Manager if deemed necessary.

If at any point the videographers are made to feel uncomfortable or feel that they or their equipment are at risk, filming will immediately be aborted. No refunds of payment will be provided.

In the event of a client or guest being aggressive or abusive before, during or after the production, Context Films Ltd will take this as full cancellation of the booking. No further work will be carried out and no refund will be given.


Travel

Travel costs will be added on to every project. This covers fuel, parking, public transport, toll roads and any accommodation if applicable. This fee will be added to the second invoice and where possible an estimated value will be advised upon booking.

We make every effort to arrive at locations on time but we cannot be held responsible for lateness or non-attendance caused by circumstances outside our control such as traffic delays, severe weather conditions, unforeseen illness/incapacity, accident, technical, camera or equipment failure. In such circumstances we will contact you as soon as possible to discuss alternative arrangements. 

Travel will be charged at £0.45 per mile. 


Artistic Style

Unless otherwise agreed, the client accepts Context Films Ltd decisions on creativity within the service. We promote a collaborative experience when working with any client and tailor our service to suit the style of your wedding and personalities.

The client acknowledges that they're familiar with Context Weddings portfolio (www.contextweddings.co.uk) and are requesting services with knowledge of the company’s style and that Context Films Ltd work is constantly evolving; that Context Films Ltd services are of a unique and artistic nature; that the video may be different from videos done by the company in the past; and that in creating the videos we shall use our own creative artistic judgment to create videos consistent with our personal judgment and consistent with our vision of the event, which may be different from the clients and or the subject’s vision of the event. Accordingly, the client acknowledges that the videos shall not be subject to rejection on the basis of taste or aesthetic criteria.

 


File Storage

Due to storage we can only keep your original files up to 6 months after completion of the project. If you require us to keep the files for future use we can arrange additional storage of your files and project. This will incur a fee of £50. 

 


Food

Context Films Ltd require one hot meal and refreshments to be provided for each videographer (2). This will ideally be available during the wedding breakfast. As we do not film whilst you are eating this is the best time to not interrupt filming and allows us to stay on site for the duration of the wedding.


Music Licence

As your Highlight Wedding Film is made for online sharing we use hand-picked licensed music that we feel suits your wedding. This means that you can share it on whichever online platform you wish and it will not be removed due to copyright laws. Unfortunately this means you cannot pick your own music for the Highlight Film.

For Feature Films, we actively encourage couples to give suggestions of songs and artists they would like included in the video. We work from your suggestions and where needed select additional songs in-line with your taste. We cannot guarantee the music chosen within the video as our main priority is that the music suits and complements the video and enhances the flow and order of the day.

The feature film is not available for online sharing due to copyright laws. 


Delivery

We will deliver your full HD resolution project to you via Wetransfer. If requested we can deliver the project on a USB device.

When posting online we ask where appropriate that you credit www.contextweddings.co.uk


Editing

Context Films Ltd will endeavour to build your film around any special requests made prior to the wedding date, but such requests are not binding instructions. Artistic interpretation cannot be guaranteed but every attempt will be made to comply with the client's wishes. Any final editing decisions are at the sole discretion of Context Films Ltd.

Any changes requested on the final copy once sent out will be subject to a further charge.

If a client submits any media to Context Films Ltd for inclusion in the film, Copyright clearance is the responsibility of the client.


Cancellation

All payments are non-refundable and subject to a cancellation charge.

Cancellation charges are as follows;
1. More than 12 weeks prior to the date = deposit only.
2. 12 - 4 weeks prior to the date = deposit plus half the remaining cost.
3. Less than 4 weeks prior to the date = full amount.


If Context Films Ltd fails to comply with the terms of this agreement due to any event or at beyond the control of Context Films Ltd, including but not limited to illness, accident, labor disputes, theft, acts of God and other catastrophes, or uncontrollable and unforeseeable equipment failure, Context Films Ltd liability is limited only to a refund of all monies received.

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